Registration guidelines

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as the email may be transferred to junk folders.

Each participant will receive a registration number by email after submitting the Online Registration Form. Please check your spam folder if not received safely.
The preferred method of payment is online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Contact Information

For any questions you may have in relation to registration, please do not hesitate to contact the ISoP 2022 Secretariat at registration@isop2022verona.org.

The online registration form will be available until 15 September 2022.

Important dates

Early Bird Registration Deadline – 20 July 2022
Regular Registration Deadline – 12 September 2022
Late and Onsite Registration – 13 September 2022

REGISTRATION FEES

The following registration fees apply for ISoP 2022.
Registration Fees are in EUR and include local VAT of 22%.

Please note: Members of ISoP are eligible for the “member” rate. If ISoP cannot verify your current membership, you will be charged the non-member rate.

Non-member rates automatically include one-year ISoP membership based on the selected fee category.
Information to activate your account and enjoy all ISoP membership benefits will be sent with your confirmation

* Available for students only (Full-time graduate, post-graduate, or undergraduate). Official proof of student status (in English and valid max. 6 months prior to the registration) must be uploaded during the registration process.

List of High-Income Countries (HICs) here.

High-Income Countries also include Hong Kong SAR China, Chinese Taipei, Macao SAR China, Singapore, Brunei, Korea, Japan, Australia, New Zealand, Canada, USA, Chile, Panama, Puerto Rico, Trinidad and Tobago, Uruguay, Israel, EU/AELE, Bahrain, Qatar, Saudi Arabia, Kuwait, Oman, UAE.

List of Non-High-Income Countries (except HIC) here.

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered as valid until paid in full.

Pre-conference courses

Course 1
Advanced signal detection

Course 2 
Introduction to pharmacoepi studies and their role in Pharmacovigilance

Course 3
Regulatory Updates across the Continuum of Spontaneous Reporting to Risk Minimization

Course 1

Course 2,3 *

*The indicated prices are per course.

Registration Fees Include:

• Admission to all conference sessions
• Access to the exhibition and posters
• Welcome drinks reception on Tuesday, 20 September 2022
• Conference dinner on Thursday, 22 September 2022
• Tea, coffee, and lunches
• Conference materials including delegate badge and conference bag
• Free internet access at the conference venue
• Conference program

Accompanying Person Fee – 215 EUR

This fee includes:

• Access to the exhibition and posters
• Welcome drinks reception on Tuesday, 20 September 2022
• Conference Dinner on Thursday, 22 September 2022
• Tea, coffee and lunches
• Free internet access at the conference venue

Social Programme:

Welcome Reception

• Tuesday, 20 September 2022
• Time: 19:30
• Venue: Cloister of San Francesco
• Tickets: Included in the registration fee

Conference Dinner

• Thursday, 22 September 2022
• Time: 19”30
• Venue: Giardino e Palazzo dei Conti Giusti
• Tickets: Included in the registration fee

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.

If you did not receive a confirmation email, please kindly check your spam folder and mark our e-mail address as trustworthy.

Visa Letter

Each participant who successfully registered to the ISoP 2022 conference will be able to download the visa letter directly from the portal. If you need an invitation letter prior to the registration, please kindly contact C-IN secretary at anna.kondratenko@c-in.eu.

Registration for Sponsors and Exhibitors

Please contact the ISoP 2022 Sponsorship and Exhibition Manager directly:

E-mail:  isop@renbelgroup.it

Payment Details

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

 Registration fees are collected on behalf of ISoP 2022 by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

Online Payment by Credit/Debit Card

The preferred method of payment is by card online via our secure payment gateway:

WORDLINE – Payment Solution by WORDLINE Services.

 Online payments service provider – WORDLINE

Accepted Credit / Debit Cards

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 30 August 2022. After this date, all payments can only be done by credit/debit card.

Final Invoice

• The Final invoice can be downloaded from the Online portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Conference Secretariat.
• The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)
• Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee

Cancellation of Registration

• Until 17 July 2022 – 80 % of the fee will be refunded
• From 18 July 2022 until 23 August 2022 – 50 % of the fee will be refunded
• From 24 August 2022 no refund can be processed

General Cancellation Conditions

• All cancellations must be notified in writing (by email) to C-IN and cannot be done online or over the phone
• Requests for refunds made after 23 September 2022 will not be considered

For any change of name, a fee of 20 EUR will be charged

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation,  the Conference Secretariat ISoP 2022 and the International Society of Pharmacovigilance (ISoP) reserve the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of the Conference Secretariat ISoP 2022 and the International Society of Pharmacovigilance (ISoP) which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or another epidemic such as SARS, COVID-19, bird flu, earthquake, flood, hurricane, cyclone, fire or another natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

ISoP 2022 Secretariat acting on behalf of ISoP, will hold and process your personal details on their database for the sole purpose of administering the ISoP 2022 conference. This information is necessary for the legitimate management of this conference.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301